We are seeking a highly organized and people-focused Onboarding Specialist (Mid-Level) to lead and enhance the employee onboarding experience. This role is responsible for managing the end-to-end onboarding process, ensuring that new hires are effectively integrated into the organization. The ideal candidate will have hands-on experience in onboarding operations, strong communication skills, and a passion for delivering a smooth and engaging employee experience.
Manage the full onboarding process including pre-boarding communications, documentation, orientation scheduling, and follow-up.
Act as the primary point of contact for new hires, ensuring a positive experience from offer acceptance through onboarding completion.
Coordinate with IT, payroll, administration, and line managers to ensure all onboarding requirements are fulfilled on time.
Conduct or facilitate orientation sessions to introduce company policies, culture, and organizational structure.
Maintain accurate employee records in the HRIS and ensure compliance with internal policies and labor laws.
Develop and maintain onboarding templates, welcome materials, and checklists to standardize processes.
Collect and analyze feedback from new hires to identify areas of improvement in the onboarding journey.
Work closely with talent acquisition, HRBPs, and department heads to ensure role-specific onboarding needs are addressed.
Participate in continuous improvement initiatives related to employee experience, integration, and retention.
Full-cycle onboarding coordination and execution
Cross-functional collaboration and process alignment
Orientation facilitation and documentation compliance
New hire communication and engagement
HRIS data entry and audit readiness
Onboarding metrics tracking and improvement
Bachelor’s degree in Human Resources, Business Administration, or a related field
3–5 years of experience in onboarding, HR operations, or employee experience roles
Proficiency with HRIS platforms (e.g., SAP, Oracle, Workday) and Microsoft Office tools
Strong interpersonal, communication, and coordination skills
Proven ability to manage multiple onboarding cases simultaneously
Solid understanding of labor law and HR compliance (UAE/GCC experience is a plus)
A proactive, employee-centric mindset with a high level of professionalism and discretion