The Senior Bid / Proposal Specialist is responsible for leading large-scale proposal efforts, managing stakeholder input, and ensuring the production of compelling, compliant, and high-quality submissions. The role involves strategic bid planning, content development, quality control, and oversight of the full submission lifecycle—from opportunity assessment to final delivery.
Analyze RFPs/RFQs/ITTs and lead the development of winning proposal strategies
Manage and coordinate the entire bid process, including technical and commercial content integration
Collaborate with business development, sales, legal, finance, and technical teams to gather and refine inputs
Write, review, and edit content to ensure clear, persuasive, and client-aligned messaging
Ensure all proposals are fully compliant with submission requirements, timelines, and evaluation criteria
Maintain and update a comprehensive bid library, including templates, case studies, and CVs
Lead proposal review sessions and red-team evaluations before final submission
Handle post-submission activities, including clarifications, negotiations, and debriefs
Mentor and guide junior proposal writers or coordinators to ensure best practices and knowledge transfer
Strategic proposal planning and execution
High-value content development and editorial control
Cross-functional team leadership and communication
Proposal process optimization and compliance assurance
Bid performance tracking and continuous improvement
Bachelor’s degree in Business, Marketing, Communications, or a related field (Master’s degree preferred)
6–10 years of experience in bid/proposal writing, tender management, or business development
Demonstrated success in managing complex, high-stakes proposal submissions
Strong writing, editing, and presentation skills with attention to tone, clarity, and structure
Proficiency in Microsoft Office Suite, Adobe Acrobat, and proposal automation tools
Deep understanding of public and private sector procurement processes
Exceptional project management and stakeholder coordination skills
Ability to work under pressure, manage tight deadlines, and handle multiple bids simultaneously